Job Description

Full job description

Required Qualifications

• BA/BS degree in Human Resources or a related field or a combination of related education and professional HR work experience to equal at least four years
• Experience with MS Office Suite
• Experience working in HRMS or other standard human resource management systems

Preferred Qualifications

• Experience working successfully within a sophisticated, highly matrixed environment such as higher education, non-profit or government
• Knowledge of EOAA and a demonstrated commitment to advancing a diverse and inclusive workplace
• Knowledge of FMLA policy and administration of leaves of absence
• Experience advising supervisors on policy and procedure
• Experience with PeopleSoft - particularly in an entry and audit role
• Experience with University of Minnesota policies and procedures
• Demonstrated solid understanding of employee relations, employment law, compensation, and employee engagement
• Experience supporting HR in a unionized environment

Knowledge, Skills and Abilities

• Experience managing confidential matters with discretion and sensitivity
• Experience working in a fast-paced, constantly evolving environment
• Experience working collaboratively with all levels and types of positions within an organization
• Proven strong written and verbal communication skills
• Demonstrated ability to build credibility and trust and create and maintain strong relationships in a highly collaborative environment
• Demonstrated skill in interpreting application of policies, rules, and contracts with shown ability to balance multiple conflicting opinions to make a recommendation for a solution
• Shown prioritization, problem-solving and decision-making skills
• Demonstrated ability to work in a self-directed manner with moderate supervision, completing assignments accurately and on time
• Initiative-taking demeanor

Join our dynamic and growing team as we seek a highly skilled and motivated Human Resources professional to play a pivotal role in shaping and enhancing our organization's HR strategies.


The Research and Innovation Office (RIO) Human Resources (HR) shared services professionals collectively provide a full range of HR services and support to unit leaders, supervisors, and employees within RIO’s administrative and academic units. This HR professional position plays a primary role in integration, alignment, and consistency among a distributive HR services environment of HR personnel who together ensure a standardized approach to human resource strategy, policy, procedures, and practices. While they will specialize in certain aspects of the HR lifecycle, RIO shared services professional positions will be needed to back up other HR positions as needed when volume, absences, or special projects warrant the need. This position will specialize in HRMS data integrity, recruitment administration, employee relations support, time and absence, benefits, compensation, and employee transitions. This HR position reports to the RIO HR Operations Manager.

Salary


We believe in compensating our team members fairly and competitively, with salaries that align with the qualifications, experience, and value they bring to the role and our organization. Our salary range for this position is broad, reflecting the diverse qualifications and expertise we're considering. We are committed to offering a compensation package that matches the skills, experiences, and contributions of the successful candidate. We anticipate a salary within the range of $54,000-63,000.

Please see the How to Apply details listed below in this job posting and follow the instructions for submitting your application documents.

Position Duties and Responsibilities


50% HRMS (Human Resource Management System) Maintenance

• Ensure overall data integrity in PeopleSoft by entering, updating, and auditing appointment data and detailing all HR processes promptly (i.e., hires, visas, leaves, salary increases, retro payments, contract renewals, terminations, payroll).
• Enter and maintain job information of new, current, and terminated employees.
• Process daily HRMS entries while guaranteeing adherence to applicable HR-related laws and University policies and procedures and retaining all relevant documentation.
• Compile and present HRMS reports identified by management.
• Keep an eye on cutoff dates for entry and approvals as Time and Absence Administrator for assigned reporting units. Ensure the accuracy of entries by employees and resolve issues where needed.
• Problem-solve system issues and ensure staff compliance, ability, and readiness to adequately use the system.
• Initiate and respond to inquiries concerning non-routine issues and identify potential approaches and solutions for RIO units (i.e., system upgrade problems, and future system improvements).
• Resolve payroll discrepancies such as advising employees of under/over payments and initiating collection, or reconciliation as needed.

25% Recruitment Support

• Partner with senior generalists, the finance team, and the hiring manager and supervisors during the hiring process for positions in all employee groups to discuss appropriate employment-related policies and procedures, compensation, and benefits. Ensure units enforce policies, rules, and procedures to mitigate risk to the institution through consistent policy application and standardization.
• Provide direct support to hiring managers and supervisors by promoting job openings through advertisements on listservs and other University-supported mechanisms (such as LinkedIn), with awareness of EOAA hiring goals and the role of equity and diversity in the search and selection process and update the recruiting system throughout the search process including but not limited to screening for employment conflicts of interest, providing demographic makeup of candidate information to the hiring manager or supervisor and promoting diversity-focused resources.
• Build job postings in the recruiting system.
• Partner with senior colleagues to ensure salary offers are within budget, competitive and support internal equity.
• Partner with hiring managers and supervisors to create offer letters and communicate as primary HR contact with new employees.
• Serve as a first point of contact concerning recruitment inquiries about non-routine issues, conducting research and problem-solving with senior colleagues as needed to identify potential approaches and solutions for the unit.
• Partner with hiring managers and supervisors to submit background checks on behalf of the hiring unit; advising the unit of passed checks and ensuring start dates don’t pre-date passed checks. Partner with the OHR Talent Acquisition team and the hiring manager or supervisor to resolve non-routine issues such as incomplete requests and non-passed checks.
• Partner with hiring managers and supervisors to submit out-of-state requests on behalf of employees who will work outside of Minnesota. Ensure a basic understanding of the unique state laws as they pertain to time and absence.
• Back-up senior colleagues and hiring manager during planned absences ensuring recruitment procedures are followed and the hiring process isn’t impeded. Partner with the OHR central recruiter on system issues and our OHR Employee Relations consultant on recruiting policy questions.

10% Onboarding and Offboarding Support

• Partner with hiring managers and supervisors and communicate as primary HR contact with new employees about benefits (insurance, retirement, and other resources), compensation and time/absence procedures. Ensure units adhere to policies, rules, and procedures to mitigate risk to the institution through consistent policy application and standardization.
• Verify I-9 documentation and ensure completion of vital paperwork.
• Partner with senior generalists and the OHR Employee Relations Consultant to resolve non-routine situations related to an employee departure from the University (i.e., layoffs, non-renewals, terminations, settlements).
• Initiate/conduct exit interviews with departing employees. Partner with the senior generalists to analyze and theme data (qualitative and quantitative) collected and share with the HR manager and director.
• Partner with senior generalists to initiate Change of Employment Status (COES) forms where needed to ensure access is limited to RIO employees.

10% Employee Relations Support

• Serve as the first point of contact for unit leaders, supervisors, and employees on the administration and interpretation of all aspects of HR and employment-related policy, procedure, programs, contracts, and rules throughout the employee life cycle, bringing up concerns to the senior generalists and consultants where appropriate. This position will specialize in but not be limited to employee group policy and governing documents, compensation, payroll/finance, time and absence policy and procedures.
• In coordination with other HR generalists, monitor the shared inbox and respond to all inquiries in a timely manner.
• Support the annual merit pay process and work with the HR director to develop the annual compensation memo on behalf of RIO. Create and disseminate merit and renewal letters according to University timelines and in alignment with University policies and language requirements.
• Partner with the hiring manager or supervisor to track the probation timeline for Civil Service and Labor Represented employees including, but not limited to training and performance benchmarks, re-training plans and verbal and written feedback. Ensure applicable governing documents are followed about notice of probation passing or failure and partner with the hiring manager or supervisor to create the proper letter to document the employee’s status following probation.
• Partner with senior generalists, unit supervisors and managers to add, initiate and track annual performance evaluations for all employee groups.
• Initiate and respond to inquiries concerning non-routine issues, conducting research, interpreting data, and problem-solving to identify potential approaches and solutions for the unit.
• Web page responsibilities for the HR intranet site: update web pages with latest information, remove old information, ensure linkages are valid, and ensure data integrity (review for accuracy and research and determine updates). Identify new information for the site.
• Manage electronic employee personnel files. Ensure applicable laws and policies are followed about the record retention schedule and document inclusion.

5% Other Essential Functions

• Back up other RIO Generalist(s) with performance management, job analysis, or employee engagement depending on work volume, absences, or special projects.
• Serve on committees, process redesign teams, and HRMS Advisory group to advocate for enhancements, improvements, and standard methodologies with HR process.
• Supply education and training/presentations for staff that improve the quality of the services provided by RIO HR.
• Stay abreast of University, local, state and federal policies, procedures, and regulations
• Other duties as assigned.

Flexible Work Profile

The Research and Innovation Office (RIO) endorses a “work with flexibility” approach that offers a welcoming and flexible work environment where everyone is inspired to do their best. Work location options include working fully remote, partially remote, or entirely in the office and are based on the work of the position. Some on-site work may be necessary for certain positions, even those designated as fully remote. Because we are a land-grant institution that serves the state, the University will continue to- in most cases- expect employees to live in Minnesota.

This position has been designated as eligible for flexible work profiles 1-2 during the onboarding process (first 6 months). Profile 1 is expected to work primarily on-site. Profile 2 is expected to work on-site more than 50% of the time. Your office will be located in the McNamara Alumni Center. Following the onboarding process and probationary period, the position has the flexibility to transition to Profile 3. Profile 3 is expected to work remotely more than 50% of the time. RIO management retains the right to modify flexible work arrangement agreements on a temporary or permanent basis for any reason at any time.

The Research and Innovation Office (RIO) helps facilitate collaborative research designed to solve our most complex problems. We serve as a central resource for conducting, managing, and sponsoring research at the University of Minnesota and developing and bringing to market UMN innovations that improve people’s lives. In addition, RIO offices oversee key areas of research compliance and administration and help to cultivate a culture of research integrity at the University.


RIO is composed of 15 administrative support units, including Sponsored Projects Administration, Technology Commercialization, and the Human Research Protection Program, and 9 interdisciplinary academic centers and institutes.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To apply, please submit the following required documents in PDF format: your resume and a cover letter that describes your qualifications and interest in this position along with an example of your current or prior work with diversity, equity, and inclusion initiatives. (This can be paid or volunteer work.)

Candidates who do not submit all required materials in the requested format will not move forward. Please be detailed. We are looking for you to efficiently communicate relevant and/or transferable skills and experience, based on the job requirements and qualifications listed above, that make you a stellar candidate for this position.

• We anticipate scheduling interviews with top applicants in early/mid-October. This job posting will remain open until filled.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-UOHR (8647).

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America’s Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).

Job Tags

Remote job, Permanent employment, Full time, Contract work, Temporary work, Work experience placement, Local area, Trial period, Flexible hours,

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